Terms of References

For procurement of expert service for assessment of Revision of employees valorization and motivation schemes (BL 4.1.4.3 b3)under the project No. P9410“Organizational development of NRC and improved employability and entrepreneurship skills of Roma people, especially women and youth”

MSD Intervention:Expert service for assessment of Revision of employeesvalorization and motivation schemes

I.     Background

The project “Organizational development of NRC and improved employability and entrepreneurship skills of Roma people, especially women and youth”, supported by We Effect started in May 2021.

The project objective is ”Providing support in rural development especially for poor members of the communities in the selected market systems so that local communities are resilient and sustainable.” The project with be based on two outcomes, first being focused on implementation of MSD based pilot interventions. The second outcomes is ”Increased organizational capacities and financial sustainability of NRC”.

NRC (implementer of the intervention) and MK Delteks DOOEL Kochani(intervention partner) will work on revision of employees valorization and motivation schemes for employees at MK Delteks DOOEL Kochani as part of the garment industry and improve their internal systems for good governance.

II.   Objective of the assignment

The engagement of the expert for assessment of training needs and development of training curricula and training materialsand trainings deliveryincludes

(a) following services:

a1. Review of current processes and models established for employees in regard to labour valorization and motivation schemes; (3 days)

a2. Preparation and development of revision and creation of documents with practices, tools and system to improve the internal systems of the company for labour valorization and motivation schemes; (7 days)

a3. Preparation and delivery of activity report and time sheet (in English), 5 days after the engagement is finished

a4. Acceptance and respect of the principles and ethic values of the NRC and MK Delteks DOOEL Kocani

a5. Communication and cooperation with all participants in the project

The engagement of the expert is for the

(b) following deliverables:

b1. Assessment report from review of processes and models established in the company in regard tolabour valorization and motivation schemes

b2. Revision and creation of documents with practices, tools and system to improve the internal systems of the company for labour valorization and motivation schemes

b3. activity report in English (delivered 5 days after finishing the engagement tasks)

b4. time sheet (delivered 5 days after finishing the engagement tasks)

Expected workload/time for delivery of the is 10 working days in total.

Expected duration of assignment is December 2021- February 2022.

III.  Duty travel &accommodation

There are no related costs for duty travel and accommodation.

IV. Coordination& reporting

Contact point/responsible person for the assignment are

  • Staff assigned from MK Delteks DOOEL Kochani
  • Co-facilitator from NRC
  • Organizational Development Coordinator from NRC.

The engaged expert will report once after finishing of the assignment with activity report in English and time sheet.

V.   Qualification requirements

Quantitative and qualitative criteria upon which offers will be evaluated are:

  • At least bachelor degree
  • Minimum 5 years of documented work experience in preparationand delivery of assessment processes at companies
  • Knowledge in Microsoft Office and secured internet access
  • Digital literacy in modern communication tools (Zoom, BlueJeans..)

VI.Application procedure:

Deadline for submission of offers is 24.12.2021 until 12:00 p.m.

Offers should be submitted on the following e-mails: info@nationalromacentrum.org and ksojic@nationalromacentrum.org and gorgievska.delta@gmail.com.

Offer should contain following documents:

  • Work biography
  • Copy of graduate diploma
  • Letter of interest with short description about relevant knowledge and experience for this call
  • At least3examples of previous work in similar tasks in last 5 years
  • Proposed methodology and approach
  • Current status scanned in original not older than 6 months if the applicant is legal entity
  • Offered gross price per day in Macedonian denars

VII.     Evaluation of the offers

Incomplete applications or applications received after the deadline for submission will not be taken into consideration.

Best value for money principle will be taken into account by using a weighted scoring method to evaluate the combination of the applicants’ qualification (80%) and financial proposal (20%).

When using this weighted scoring method, the award of the contract will be made to the bidder whose offer has been evaluated and determined as:

·         Responsive/compliant/acceptable, and

·         Having received the highest combined score out of a weighted technical and financial evaluation specific to the solicitation

1.     Technical evaluation (80%)

The technical evaluation of the received offers will consist of:

·         Evaluation of professional experience (relevance of 50%)

  • Number ofyears of experience of work with companies (20%)
    • Number of similar work performed in other companies (30%)

·         Evaluation of proposed methodology and approach (relevance of 20%):

·         Evaluation of formal education (relevance of 10%)

2.     Financial evaluation (20%)

The evaluation of the financial offers will be conducted in the following manner:

·         The offer with the lowest price shall receive the total of 20 points

·         The other offers with higher prices shall receive the respective score according to the following formula: 20* (Lowest Price / Proposed Price).

VIII.     Terms of payment

NRCwill sign a contract with the selected applicant. The payment will be made by NRC in two installments: first installment of 30% of the total gross amount of the offered and accepted price after concluding the contract and second installment of 70% after completion of the assignment and approval of the submitted report and time sheet.

IX.Declaration of relationships

The Applicant shall describe if their organization/employees have any business or personal relationships with closely associated party from We Effect, its Regional Office in Skopje, its governing bodies and employees or with similar bodies/persons of NRC and MK Delteks DOOEL Kochani. 

Closely associated party (persons, physical or legal) as per We Effect’s definition is considered person who has the possibility to exert control over, or significant influence on, the other person when it comes to financial and operative decision-making concerning an activity. The purpose of the Declaration is to disclose such information which makes the application and evaluation process more transparent and supports the bids in its relevance according to conditions on the open market.

Katerina Bojkovska Organizational Development of NRC and Access to Labor Market, Uncategorized